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forget Texas.. NYC next
The biggest issue in a lot of locations is finding suitable accommodations. We need somewhere that offers suites large enough to hold 30 - 40 people comfortably, which is a big ask in -most- cities. The only option in most of those places is booking a conference hall or a ballroom, and that usually runs upwards of multiple thousands of dollars per day.
None in Texas though?
Should hold it in Australia next year. Can hire out houses in areas for a couple hundred bucks a night. Nice houses. Houses with pools and verandahs and beaches a block away.
Yo... why are you looking to ballroom/conference spaces for 40-50?! There are definitely smaller venues that aren't thousands. Just takes looking. We've got a neat new place in Memphis called the Rec room that rents out "living rooms" for 8-10 people to play video games for $10/hr. You can get larger reservations, and I'm guessing multiple rooms. If you did say like 8 hours a day and 4 rooms, if they cut you the same rate, it'd be like $640, split between 40 people that's like $16 a person with zero overhead for the venue.Edit: Not saying that rooms for 8-10 people suit our needs, but saying there are cheaper options. (found our wedding venue seating up to 250 for $500).
Any news on location?
Can we fill a garbage can full of fireworks and set it off in the desert!?!?